Hi Sky Emmaus Community Newsletter

Board Meeting Minutes Summary

Monthly Board of Directors Meeting – March 11, 2010

The Hi-Sky Emmaus Community Board of Directors met at 5:30 p.m. at the Permian Basin Board of Realtors, 1001 W. Wall Street, Midland, Texas 79701 on Thursday, March 11, 2010. The Community Lay Director announced a quorum of the board members were present. The meeting was called to order at 5:37 p.m. by Martha Manulik, Community Lay Director. Sandra Fussell offered an opening prayer and prayer to the Holy Spirit.

New Business

• Chrysalis Report. Wilma Stirl reported to the board that the Chrysalis committee is working on a new policy for team selection. She provided the board with a report as well as what other communities are currently doing. She will continue with finalizing a policy that is appropriate for all concerned for presentation to the board for its approval.
  
  
• Misc.
  • Jerry Knous to call Larry Carroll and Key Simon to put together a committee to come up with a proposal based on Hi-Sky’s finances as to what the Walk fees should be for the remainder of this year. Additionally, Jerry will contact Circle Six and find out what they are expecting as walk fees for next year. Ken Arnold and Tim Harris were suggested as possible committee members to assist.
    
    
  • Dusty Roach will have Ken Arnold contact Jack Swallow to see if it makes a difference whether the Hi-Sky Emmaus Community is a 501(c)3 or a corporation.
    
    
  • Paula Brooks to contact Mark Palmer and obtain information regarding an external audit and the need for it.
    
    
  • Martha announced the following board members will serve as board representatives for 2010's remaining walks. September: Martha Manulik; October: Jerry Knous; and November: Debbie Baxter.
    
    
  • Job Fair to be at next Community meeting.

Old Business

• Spiritual board vacancies. It was announced that David Warren has accepted a board position as a spiritual director. David will serve two years and be the Community Spiritual Director next year. Larry Bailey will call and welcome David to the board.
  
  
• Board Minutes. The minutes of the February 18, 2010 board meeting were submitted by Debbie Baxter for approval. A motion was made and seconded that the minutes be approved as presented; There being no discussion, the minutes were approved unanimously.
  
  
• Financial Report. Financial Report not submitted. Martha to contact Larry Carroll to email financials next week to the board.

Committee Reports

• Gatherings: Kathy Hagler stated that do to the February’s Community meeting being canceled, the same reunion group will bring food for March’s meeting.
  
  
• Trailer/Supplies: No update.
  
  
• Chrysalis: As stated above from Wilma Stirl (additionally, it was noted that Wilma and Alan Barkley will give their reports together from now on).
• Facilities: No update.
  
  
• Team Selection: No update.
  
  
• Music: No update.
  
  
• Admin./Newsletter: No update.
  
  
• Name Tags: Carolyn Arnold to contact Stemarco in Odessa to see if they can do the name tags and what kind of deal (if any) they can offer.
  
  
• Training: Lay Director/Board Representative training will be held immediately after the lay directors are selected. At this meeting, the training coordinator will go over what is expected and needed from the lay directors and the role of their board representative on the Walks. Their Covenant letter will be signed at that time. This purpose is to remind the lay directors this is God’s Walk not theirs and the model in place needs to be followed to the best of their ability as the Hi-Sky Emmaus Community has signed a covenant with the Upper Room to do so. Heidi will develop this program and run past the board for its approval. Discussion was also held to have the board representatives give a pre-Walk report so when the lay directors come to the meeting the board may better be prepared to ask questions or give suggestions. It will be the Community Lay Director’s responsibility to schedule the corresponding meetings.
  
  Heidi Anderson to find out information on the Leadership conference held in Junction in May and will advise via email.

Closing Prayer. Larry Bailey offered a closing prayer.

There being no further business, the meeting was adjourned at 7:30 p.m.

Respectfully submitted,
Debbie Baxter, Secretary

Monthly Board of Directors Meeting – April 22, 2010

The Hi-Sky Emmaus Community Board of Directors met at 5:30 p.m. at the Permian Basin Board of Realtors, 1001 W. Wall Street, Midland, Texas 79701 on Thursday, April 22, 2010.

The Community Lay Director announced a quorum of the board members were present.

The meeting was called to order at 5:34 p.m. by Martha Manulik, Community Lay Director. Sandra Fussell offered an opening prayer and prayer to the Holy Spirit.

New Business

• Misc. Martha brought to the board helpful suggestions (that were given to her) for future walks. Iris Hall-Sanders (BR for WW#190) and Bill Thomas (BR for WW#191) gave their walk reports.
  
  
• Chrysalis Report: Ann Driver reported team selection is almost complete for Girl’s Flight #44, they have two caterpillars signed up for the flight and are still in need of a spiritual director. Larry Bailey to assist with finding a SD.
  
  
• Walk Report: Carol Hopkins reported Women’s Walk #190 went very well. The weekend was very spirit-filled. The team was great, pilgrims were great, and talks were great. It was The Best Walk Ever! Carol submitted to the board the Post Walk Worksheet as well as the final team and pilgrim list (Iris submitted a the Walk Report).
  
  
• Walk Report: Kerry Mansour reported Men’s Walk #191 was fantastic. Everything seemed to run smoothly and he was blessed beyond measure. He’s pretty sure it was The Best Walk Ever! Kerry submitted to the board the Post Walk Worksheet as well as the final team and pilgrim list (Board Rep. Walk Report not submitted).
  

Old Business

• Larry Carroll (through his committee) submitted future walk cost projections. Due to the increased costs at Circle Six and increases in the overall walk costs, the Committee recommended that beginning September 1, 2010 the walk fees for pilgrims and team members should increase to $200 per person. Discussion was also held regarding persons who had already signed-up and paid for their fees. It was agreed by the board not increase their fees, but instead try and solicit funds from the community to defray the costs. A motion was made and seconded that beginning September 1, 2010 the walk fees will increase to $200 per person; There being no discussion, the increase was approved unanimously.

Board Minutes: The minutes of the March 11, 2010 board meeting were submitted by Debbie Baxter for approval. A motion was made and seconded that the minutes be approved as corrected; There being no discussion, the minutes were approved unanimously.

Financial Report: Financials were submitted by Larry Carroll. A motion was made and seconded that the financials be approved as submitted. Additionally, Larry brought to the board’s attention there is no longer a need for a savings account for the Hi Sky Emmaus Community, the checking account is sufficient. A motion was made and seconded that the savings account be closed; There being no discussion, the financials were approved unanimously.

Committee Reports

• Gatherings: Martha, in Kathy’s absence, stated that there was a slight issue with the nursery at FUMC at March’s Community meeting. The director stressed to Kathy that children needed to be picked up by 8:30 p.m.
  
  
• Trailer/Supplies: No update.
  
  
• Chrysalis: Wilma stated the Chrysalis committee is continuing to work on the policy regarding serving on a Chrysalis team. Wilma also stated that Bill Bridges provided information regarding the company Circle Six uses for background checks ($50/per year).
  
  
• Facilities: No update.
  
  
• Team Selection: No update.
  
  
• Music: No update.
  
  
• Admin./Newsletter: Martha to check with Carol Hopkins regarding database and newsletter to see if she is still interested in doing or if she would like to pass on the blessing. Additionally, she will find out who is currently updating the Hi Sky Emmaus website. The CLD suggested that this responsibility should fall under the Secretary’s position who would form a committee and oversee. Dani Pool has taken over the Prayer Vigil (will all be handled on website).
  
  
• Name Tags: Carolyn stated that the company she’s looking into to replace the current name tag vendor can print plain name tags for $6 per name tag and the turnaround is less than a week.
  
  
• Training: Leadership Conference for the Board will be held on Saturday, May 15, 2010 in Junction, Texas from 9-3 p.m. All attending, please contact Heidi.
  
  Lay Director training will be held on Saturday, April 24, 2010 at Heidi’s office. Please contact Heidi if you’re able to attend.
  
  
• ALD: Heidi suggested that at April’s Community meeting while announcing upcoming nominations for 2011 lay directors she would tell the community if someone is interested in being a lay director and they meet all the qualifications it’s okay to nominate their self.
  
  
• CLD: Martha stated there would be no job fair at April’s meeting. She also stated that at April’s Community meeting she’s going to try something different - start with announcements and then call to worship with music.

Closing Prayer. Larry Bailey offered a closing prayer.

There being no further business, the meeting was adjourned at 8:02 p.m.

Respectfully submitted,
Debbie Baxter, Secretary