Hi Sky Emmaus Community Newsletter
October, 2009
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – August 20, 2009

The Hi-Sky Emmaus Community Board of Directors met at 5:30 P.M. at Permian Basin Board of Realtors, 1001 W. Wall Street, Midland, Texas 79701, on Thursday, August 20, 2009.

New Business:

Chrysalis Steering Committee/Task Force.
Wilma Stirl presented a report of the Chrysalis Steering Committee/Task Force efforts to date. She advised that contact had been made with Circle 6 about flight dates for 2010 and 2011 and that the following dates had been confirmed, using the old conference room and dorms, not motel rooms, and that these dates should be added to the website:

• Girls; July 22-25, 2010
• Girls; July 21-24, 2011
• Boys; July 29-Aug 1, 2010
• Boys; July 28-31, 2011
  

The committee expressed a strong belief that the Lay Directors for 2010 need to have prior Lay Director experience, and several names were offered for board approval. Other names were proposed as people to be members of the 2010 Chrysalis teams and to be considered as possible future Lay Directors. After discussions concerning these candidates, Carolyn Arnold moved that all be approved and that they should be called by the committee to determine their willingness to serve; Larry Carroll seconded the motion and the candidates were approved unanimously.

Dates and locations had been decided for the gatherings to assist with getting youth pastors on board, where both a parent and a youth will be speakers. Whitney Groves and Martha Manulik will be preparing and mailing out invitations.

It was suggested that Team Selection for the Chrysalises be done in January; that clown training is needed; and that cards be placed on chairs or otherwise circulated at community meetings to determine members’ interest in serving on Chrysalis teams or contributing in some other way to Chrysalis.

OLD BUSINESS:

• Trailer/Carol’s Closet/Dates.
  Jerry Knous advised that candles placed in Carol’s Closet had melted and suggested that the sea container be moved to a more shaded area at Circle 6, or possibly blow in insulation. Another suggestion was to paint the container white to reflect the sun.
  
  
• Database.
  It was reported that the database is coming along, and the registrar is using it. Database forms from 2004 walks and forwarded have now been loaded. The Prayer Vigil will work on this new database, allowing people to select prayer time slots electronically. The database should be ready for team selection for the February 2010 walk. There will be a link on the website to access the database. There has been an email component added for bulk email.
  
  
• Board Nominees and Vacancies.
  The Nominating Committee, consisting of the four board members whose terms are expiring at the end of 2009 (Tim Harris, Jack Harvey, Carol Hopkins and Barbara Willis), three community members at large (Janis Chapman, Jerry Fussell and Anne Schweining), and the Assistant Community Lay Director – Martha Manulik, had met and selected several potential candidates for the board. Martha Manulik had called each of the proposed candidates to determine their willingness to serve, resulting in the following slate:
  
  
  • Men: Alan Barkley, Key Simon, Howard Varley, Joe Willis
  • Women: Debbie Baxter, Kathy Hagler, Linda Ireland, Shelley Kuhlman.
    
    
  Ballots will be prepared and made available beginning at the August community meeting and also on the Hi Sky website, with voting remaining open until late October. Ballots are to be counted by the Community Spiritual Director. The winning candidates (two men and two women) will be announced at the combined November/December community meeting.
  
  
• Spiritual Director Vacancies.
  Sandra Fussell advised that she had spoken with both Robert Kirk and Macky Pitts about serving as spiritual leaders on the board and both are considering the possibility.
  
  
• Fellowship – Before or After Community Meeting?
  Carolyn Arnold, Gatherings Committee Chair, presented the pros and cons of fellowship before community. It was decided to go ahead and hold fellowship before community for the August meeting, but thereafter to return to holding it only after community. It was suggested that various reunion groups be called to do this each month.

Board Minutes:
The minutes of the regular July 23, 2009 board meeting were submitted to the board members earlier via email by Carol Hopkins for approval. Motion was made and seconded that the minutes be approved as submitted, and the minutes were approved unanimously.

Financial Report:
Larry Carroll presented and explained his financial reports. He mentioned that the Permian Basin Foundation had offered money to the community, which turned out to be interest earned on funds donated to the Foundation several years ago. The sum available was $2,379. Larry was to look into that further. Motion was made and seconded that the financial reports be approved as submitted, and the financial reports were approved unanimously.

Community Spiritual Director Report:
Sandra Fussell remarked simply that we need to lead not by might, but by His spirit.

Community Lay Director:
No scholarship requests were presented.

Walk Reports:

• Men’s Walk #187 – September 17-20, 2009
  Jack Harvey asked about candlelight music for his upcoming walk and it was suggested that he ask Albert Hall, David Moorehead, or Carroll Nall. Jack reported he had to drop three of his team members because they were not attending team meetings. He is presently down four team members – all on the outside team, including a pillow agape leader. He advised the walk currently has 32 pilgrims, and asked for prayer for his team and pilgrims. Equipment set-up was discussed.
  
  
• Women’s Walk #188 – November 12-15, 2009
  Martha Manulk reported she is still missing some team members, but will call more people.

Committee Reports:

• Gatherings – Carolyn Arnold advised that crosses for the August community meeting would be those of Larry Carroll and Elizabeth Carroll.
  
  
• Team Selection – Iris Hall-Sanders. No report, other than that each walk lay director will be contacted to attend team selection for their walk four months out from the walk.

Closing Prayer. Sandra Fussell offered a closing prayer.

There being no further business on the agenda and no further business raised, motion was made and seconded that the meeting be adjourned, and Dusty Roach adjourned the meeting at 7:35 P.M.

Carol Hopkins, Secretary