Hi Sky Emmaus Community Newsletter
June, 2009
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – April 23, 2009

The Hi-Sky Emmaus Community Board of Directors met at 5:30 P.M. at Permian Basin Board of Realtors, 1001 W. Wall Street, Midland, Texas 79701, on Thursday, April 23, 2009.

The board secretary announced a quorum of the board members was present.

The meeting was called to order at 5:37 P.M. by Dusty Roach, Community Lay Director.  Dusty offered an opening prayer followed by all reciting the Prayer to the Holy Spirit. 

Walk Reports

• Men’s Walk #185 – April 2-5, 2009
  Ron Hopkins first thanked the Board for the opportunity to serve as Lay Director.  He repeated that it was the “Best Redneck Walk Ever”.  He felt that all the pilgrims and team members bonded so well during New Best Friends.  Ron advised that he held all his chapel services downstairs in the tabernacle and that his dying moments service was held with all walking up onto the stage and standing at the cross.  Ron distributed and went over a few points on his post-walk written report.  Of the 37 pilgrims registered to be on the walk, 35 had arrived, and there were still two pilgrims on the waiting list.
  
  
• Girls Chrysalis Flight #42 – June 11-14, 2009
  Barbara Willis reported her team still needs an adult music leader and that she has no Spiritual Director.  A few names were suggested for the music position by various board members.  Barbara reminded that her first team meeting was the next weekend at First Baptist Church.  The team was piecing together and bonding via email.   She advised that the girls and boys teams would be meeting together for the required abuse training with Roger Willis giving the training on May 6th.
  
  Dusty Roach advised he is trying to get together with other communities regarding music people and spiritual leaders, and that we need to make extraneous efforts.
  
  Carolyn Arnold mentioned that no walk yet has gone unattacked and asked the board to verbally block Satan.
  
  
• Boys Chrysalis Flight #43 – July 23-26, 2009
  While Greg Birdsall was not present, his board representative, Dusty Roach, advised that the team is not yet whole and has no music team or spiritual directors.
  
  
• Women’s Walk #186 – July 9-12, 2009
  Iris expressed her gratitude to Heidi Anderson, her board representative, and others who have helped her with her arrangements.  She reported her team is complete except for one more person, and that she currently has 12 pilgrims.  All talks have been assigned. Her music team is filled, with Lori Bivens serving as music leader.  Elizabeth Carroll will be her logistics coordinator.  Her meetings are scheduled for May 29 and 30, June 6, and June 20 at First United Methodist Church.  She has her Fourth Day gathering set at Macky Pitts’ home.  Iris asked that all keep praying!

Board Minutes

The minutes of the March 19th, 2009 meeting were submitted by Carol Hopkins for approval.  Motion was made and seconded that the minutes be approved as submitted and the minutes were approved unanimously.

Financials

Larry Carroll, Treasurer, presented and explained the first quarter financial report, including the fact that a large order for Upper Room supplies had been placed.  He advised that two contributions had been made from the Serendipity Reunion Group of $25 each as memorials.   Motion was made and seconded that the financial reports be approved as submitted, and the reports were approved unanimously.

Community Spiritual Director Report 

Sandra Fussell was not present.

Community Lay Director 

Dusty Roach presented four scholarship requests from      Men’s Walk #185 of $50 each.  Motion was made and seconded that all four requests be approved, and the scholarships were approved unanimously.
    
Dusty reiterated that we need to urgently work regarding the Chrysalises, with regard to both teams and caterpillars.  He reminded us that we need to take ourselves out of the way and not take ourselves too seriously, keeping in mind that we are here to do God’s work. 

Committee Reports

• Gatherings – Carolyn Arnold reminded all that fellowship and food would be held at 6:15 for the May community meeting.
  
  
• Trailer/Supplies – Jerry Knous brought to the board’s attention that the new purple worship books are considerably different.  The board was advised that Jerry Fussell had volunteered shelves for Carol’s Closet and that Jerry Fussell had offered a covered area for Carol’s Closet.  Dusty will get Eli Kuhlmann to cut out the vents in the sea container as soon as possible.  The procedure for trailer loading was outlined – that the clean up crew, which are members from the team for the upcoming walk, would do the trailer loading while at Circle 6. 
  
  
• Chrysalis – Barbara Willis suggested that one or two older kids from Chrysalis work walks to get involved in the community.  She also suggested that a past Chrysalis person be the Fourth Day speaker at the community meeting(s) following each Chrysalis to encourage the new butterflies to want to be more involved.
  
  
• Team Selection –  Iris Hall-Sanders reported that she needed available dates from Jack Harvey to do his Team Selection.  The status of the database was raised and all were advised that it is ready except for the walk experience.  The issue of people interested in working walks not being called was brought up, and it is hoped that when the database is fully complete, it will help with that issue.
  
  
• Music/Entertainment – Bill Thomas advised there were some “hiccups” with the sound equipment on Men’s Walk #185.  He reported that David Moorehead had rebuilt the speakers at his cost (<$200).
  
  
• Nominating – Larry Carroll reported he would have Lay Director nominations forms available at the April community meeting, to be returned by late May and Lay Directors announced at the June meeting.
  
  
• Administrative/Newsletter – Carol Hopkins advised that the April newsletter was currently on the website.  The subject was brought up that there is no Chrysalis Lay Director history on the website, like there is for walks.  Dusty Roach said he would email Wilma Stirl to see if she has such a history.
  
  
• Training – Heidi Anderson advised that the Lay Director manuals need updates sheets sent from the Upper Room.  She will get those to the remaining Lay Directors for 2009.

New Business

• 2010 Walk Dates and Contracts. The list of selected dates for 2010 Walks and Chrysalises will be taken to Circle 6 by Dusty Roach for confirmation.
  
  
• Reunion Group updates – Martha Manulik and Sonny Self had met, and Sonny Self is in the process of updating the reunion groups.  It was mentioned that several people are eager to work walks, but are not active in reunion groups.  It was suggested that the criteria for team selection be posted on the website. 
  
  
• By-laws Revision Discussion – This was once again tabled for a later meeting. Either a bylaws work day or a bylaws committee needs to be set up.
  
  
• May Community Meeting to Honor Previous Lay Directors, feast, etc. – It is hoped that this will be festive, uplifting and somewhat of a non-business meeting. Food and fellowship will be held prior to the meeting, beginning at 6:15.  Sandra Fussell had previously recommended that we bring one of the early lay directors forward.  Barbara McIntosh will take over the lay portion of this community meeting. 
  
  
• Books for Growth Through Study talk – Recently the books on the book table for this talk have included some rather old and outdated books that do not seem appealing to the pilgrims.  It was suggested that someone be designated to be responsible for the book table and that perhaps contact Mardel’s about a consignment arrangement for each walk.
  
  
• Purple Books – A discussion ensued on what to do about the difference between the old and new worship books.  All community members will need to replace their current worship books. And it was suggested that Jerry Knous bring the new books to April’s community meeting, that Dusty Roach announce their availability. 

Old Business

• Database – The team selection issue was further discussed here.  Dusty Roach is to get with Beki Moorehead regarding the status of the database for this purpose.  Dusty will also check with other communities as to how their databases work. 

Closing Prayer

Dusty Roach offered a closing prayer regarding prayer requests brought up during the meeting, including the block against Satan and some health issues of community members.

The next board meeting will be on Thursday, May 21, 2009, with the next Community meeting being on May 26.

Respectfully submitted,
Carol Hopkins, Secretary