Hi Sky Emmaus Community Newsletter
May, 2009
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – March 19, 2009

The Hi-Sky Emmaus Community Board of Directors met at 5:30 P.M. at Permian Basin Board of Realtors, 1001 W. Wall Street, Midland, Texas 79701, on Thursday, March 19, 2009.

Walk Reports:

• Women’s Walk #184 – March 5-8, 2009
  Heidi Anderson distributed her post-walk report.  She reported that, while the walk went well and was a blessing, she felt all meals were on time (which had been reported as an issue in February), but that the kitchen had run out of food sometimes.  She further reported that the clean up team was a little too eager and was disruptive during the cross ceremony.  Heidi felt that the presence of some spouses and sponsors at her Fourth Day gathering might have inhibited the pilgrims who attended from expressing their fourth day experiences.  Heidi also suggested that the pilgrims’ email addresses, where available, be included in the closing packets.
  
  
• Men’s Walk #185 – April 2–5, 2009
  Ron Hopkins delivered his current team and pilgrim lists and remarked he was impatient for pilgrims to be signed up.  He thanked the board for all the help he had been given to date.  He reported that his team had bonded really well and that he had talked to one older (79) team member about resting if and when he needed to over the weekend.
  
  
• Girls Chrysalis Flight #42 – June 11-14
  Barbara Willis reported that all is starting out well.  She said First Baptist is in the process of checking dates and approving her team meetings to be held at their location. She reported she did not yet have a music leader and Bill Thomas, Music Committee Chair, is to assist her in that area.  At this point, there are four caterpillars confirmed but not yet posted on the website.  She reiterated the probable need for financial support for caterpillars and will address that again to the community the following Tuesday. She advised that she had 9-10 offers of financial support for Chrysalises and 6-7 offers for walks at the last community meeting.

Board Minutes:  The minutes of the February 19th, 2009 meeting were submitted by Carol Hopkins for approval.  Motion was made and seconded that the minutes be approved as submitted, and the minutes were approved unanimously.

Financials:  Larry Carroll presented the financial reports for March 2009 and remarked that we rely on love offerings at community and at candlelight services and that the community has been very generous. 

Motion was made and seconded that the financial reports be approved as submitted; and the financial reports were approved unanimously.

Community Spiritual Director Report:  Sandra Fussell asked the board members to remember the difference between knowledge and wisdom.  James recites: “Lack wisdom? Ask God.”  Proverbs 3:5 says God is in control; 2:6 says “out of God’s mouth”.  She encouraged the board members to ask in individual prayer for wisdom, not just at board meetings.  She reported that she did not have a spiritual director lined up yet for Martha’s walk in November, but that Terry Hancock might be a possibility. She also advised that Fr. Jon Stasney is excited to work walks.  She further reported that Carla Smith had given four names as interested potential assistant spiritual directors, but it was unclear whether they had already been on their pilgrim walks yet. Pete Campbell had suggested Dean Cook as an ASD, possibly a fourth spiritual team member.

Community Lay Director:  In Dusty Roach’s absence, Martha Manulik, Assistant Community Lay Director, served as chairperson of this meeting, but had no report.

No walk scholarship requests were presented at this meeting. 

Some of the remaining walks do not currently have board representatives assigned, and those positions were filled at this board meeting. 

Committee Reports:

• Gatherings – Carolyn Arnold reported the food contributions for February’s community meeting were plentiful and good and that she had help setting up and cleaning up for fellowship gathering.  She is working on the community to bring food.  She said we need to announce in March for the April meeting and the next 2-3 months that fellowship will be at 6:15, rather than after the community meeting. 
  
  
• Fourth Day – Martha Manulik once again stressed sponsorship and asked that the walk Lay Directors have sponsors and/or table leaders present at their fourth day meetings.
  
  
• Team Selection – Iris Hall-Sanders reported that Team Selection had met on March 12th for a planning session and had discussed much.  They had reviewed the team selection guidelines, stressed the team servanthood emphasis, etc.  They had conducted a team building exercise, which went well, and Iris expressed the need to do it in unity and harmony with prayed wisdom.  She reiterated the need for a good data base.  Barbara Willis suggested that for Chrysalis team selection, it be standard procedure to have extra people present as that had gone well for her team selection.
  
  
• Nominating – Larry Carroll reported he will review the nomination dates.
  
  
• Administrative – Tim Harris reported there were no scholarships to be presented for approval.  Carol Hopkins advised that the March newsletter was currently on the website.
  
  
• Agape – Carol Hopkins advised she is now listing the agape drop-off locations (with contact information) on the website for each walk.
  
  
• Training – Heidi Anderson had no report, other than that lay director training had gone well.  She plans to work on the timeline, schedule and lay director packet to make them all more current.

New Business

• 2010 Walk Dates and contracts – Dates for 2010 dates were discussed again.  A list of the dates previously provided by Circle 6 as available was distributed. After discussion, motion was made and seconded that the following dates be confirmed for 2010:
  
  
  • February 11-14 - Men’s Walk
    
  • March 4-7 - Women’s Walk
    
  • April 8-11 - Men’s Walk
    
  • June 10-13 - Chrysalis
    
  • July 8-11 - Chrysalis
    
  • September 16-19 - Women’s Walk
    
  • September 30-October 2 - Men’s Walk
    
  • November 4-7 - Women’s Walk.
    
    
  The motion passed unanimously.
  
  
• Reunion Group updates – Martha Manulik will meet with Sonny Self in this regard.
  
  
• By-laws Revision Discussion – A work day was once again suggested for discussing this issue.
  
  
• May Community Meeting – Honor previous Lay Directors, Feast, etc. –  It was decided to simply set out the walk crosses of past lay directors along the stage with name cards in front of them, as well as possibly group photos, and have someone introduce each.  A letter of invitation will be sent out to all past lay directors to participate.  Various board members volunteered to prepare the invitations and name cards.

Old Business

• Database – Beki Moorhead will have the database information to Jimmy Smith for his next Community meeting reminder notice and it will be ready for Iris’ team selection.

There being no further business on the agenda and no further business raised, motion was made and seconded that the meeting be adjourned, and Martha Manulik adjourned the meeting at 7:31 P.M.

Respectfully submitted,
Carol Hopkins, Secretary