Hi Sky Emmaus Community Newsletter
April, 2008
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – February 21, 2008

The Hi-Sky Emmaus Community Board of Directors met at 5:15 P.M. at the United Way offices, 1209 W. Wall Street, Midland, Texas, on Thursday, February 21, 2008.

Walk Reports:

MW#177 – Feb. 7-10. Paul Anderson advised that, if there were any problems on the walk, other than the flu keeping a few pilgrims and team members from attending, he didn’t see them. Paul acknowledged that the community jumped in wherever and whenever needed and that the Lord came in and took over, because He had control anyway. Tim Harris, Board Representative, repeated it was the “most flexible walk ever”.

WW#178 – Mar. 6-9, 2008. Susan Watson remarked she was so excited about her upcoming walk she could hardly stand it. She advised her team meetings were finished and that the speakers all blew her mind. She stated she had previously given some of those same talks herself, but those given in these meetings were not at all the same. She shared that the walk had 36 pilgrims far earlier than expected. Susan further reported that the Music Team Leader for the walk was in a car accident and had broken her arm and wrist for which surgery was required, but was hoping to continue with the walk.

MW #179 – April 10-13, 2008. Bill Thomas reported simply that he had four pilgrims. His first set of team meetings were scheduled for Friday and Saturday, February 29 and March 1.

Board Minutes:

The minutes of the January 17, 2008 Board meeting were submitted by Carol Hopkins for approval. Motion was made, second and passed unanimously that the minutes be approved as presented.

Financials:

Ken Arnold had emailed his financial reports for January 1-February 20, 2008 to all board members for review prior to the board meeting and explained those reports. Ken reported our corporation now has a Certificate of Good Standing with the Comptroller of Public Accounts, but that not all the paperwork required for the 503(c) exemption had yet been completed. Motion was made, seconded and passed unanimously that the financial reports be approved as submitted.

Community Spiritual Director comments:

In Mychael Ball’s absence, Randall McDonald shared that he had been part of a funeral for the man who had started his church’s bus ministry -- that 13 people came to Christ in response. Randall later put it to his church as to what to do about the bus ministry. Fifteen people signed up to work in the bus ministry, which had previously all been done by the one man. Randall had also asked his church about contributing to some kind of memorial to the driver, thinking they might collect $1,500-2,000, only to find they received $5,000. Randall’s comment: “When we don’t know where to turn, God comes through.”

Community Lay Director comments:

Tim Harris submitted scholarship requests, of which there were 7. Motion was made, seconded and passed with one vote in opposition that all 7 scholarship requests, totaling $350, be approved.

Committee Reports:

• Trailer/Supplies – Dusty Roach reported that the trailer organization gathering went well with only six community members involved. He indicated three more members had volunteered to assist in continuing with the organization and that they would be meeting before the next walk.
  
  
• Chrysalis – Ann Driver reported the Guys Flight for July still had no spiritual director and that she needed help in that area. Mary Seay (Team Selection Committee Chair) said she would call Mychael Ball, Community Spiritual Director, in this regard and would get back to Ann.
  
  
• Training – Ken Arnold reported that team training would be conducted Friday, February 29th for Bill Thomas’ walk at the West Campus of First United Methodist Church.
  
  
• Administration – In Beki Moorehead’s absence, Tim Harris reported that he had met with Holly Ingmire regarding the database. Holly reported it was 99% finished and ready to input names and data. On Beki’s return, they would find out what was needed.
  
  
• Team Selection – Mary Seay reported the committee was getting organized, and that all team selections were being set four months ahead of the walks, with the exception of Girls Flight #40, which was scheduled for March 18th. Mary Seay then asked if the committee should be including the Board Representative, Lay Director and Spiritual Director in the church affiliation count for each walk. It was moved, seconded and passed unanimously that these three positions be left out of the denomination count. Mary further indicated that beginning this year, each Walk Lay Director would have a Team Selection Committee liaison (“mentor”) available to assist with filling failed teams.

Board discussion and action items:

Election of officers was brought to the table. Motion was made, seconded and passed unanimously that Ken Arnold remain as Board Treasurer. Motion was then made, seconded and passed unanimously that Carol Hopkins remain as Board Secretary.

The matter of the 2008 Assistant Community Lay Director was re-presented. It was suggested that Dusty Roach serve in that position, which Dusty readily agreed to do.

Board Representatives on Walks – Following discussions, the Board Representatives were named for the remaining 2008 walks

Carol Crumpton reiterated the need for names as Walk Spiritual Directors for WW 182 and Guys Flight 41. Several names were mentioned to be pursued. Ann Driver suggested youth ministers be used.

Dusty Roach reported he had talked to some people who wanted to “be in the clique to do things” – that there were a bunch of eager beavers in the community waiting to be contacted. It was suggested, and agreed, that a table manned by some board members would be set up at the back following the Community meeting where those people could come for information and where sign-up cards would be available.

With no further business, Tim Harris adjourned the meeting at 7:43 P.M.

Respectfully submitted,
Carol Hopkins, Secretary