Hi Sky Emmaus Community Newsletter
March, 2008
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – January 17, 2008

The Hi-Sky Emmaus Community Board of Directors met at 5:15 P.M. at the United Way offices, 1209 W. Wall Street, Midland, Texas, on Thursday, January 17, 2008.

Board Minutes:
The minutes of the December 11, 2007 Board meeting were presented by Carol Hopkins for approval. With one minor correction requested, motion was made, seconded and passed unanimously that the minutes be approved as revised.

Financials:
Ken Arnold remarked that we were losing ±$2,000 each year, but that it was $2,000 that did a world of good. Motion was made, seconded and passed unanimously that the financial reports be approved as presented.

Ken then advised the board that when the board decided it needed the protection of a corporate entity which could obtain insurance on board and offer decisions, the State of Texas had recently added a requirement for franchise tax (which would zero tax on no income), even for non-profit corporations. Ken reported he would like a lawyer’s (Richard Davis) opinion to ensure our tax exempt status, and that we may need to amend the Articles of Incorporation, as we are no longer the entity that got the original exemption.

Community Spiritual Director comments:
Carol Crumpton introduced Mychael Ball as the 2008 Community Spiritual Director. Mychael said “All I heard from God was ‘go’.”

Community Lay Director comments:
Tim Harris thanked Beki Moorehead for her service as Community Lay Director in 2007 and for her help to him so far this year. He stated that some spiritual strengths had left the board with graduation, but those were replaced with new strengths. He also thanked Carol Crumpton for her service as 2007 Community Spiritual Director.

Tim then introduced Holly Ingmire, the new Registrar. Holly advised that walk applications can still go to the same P. O. Box address and that the Emmaus phone number had been forwarded to her home. Holly also raised some concerns regarding equipment to do her job and requested that the board approve buying her a 3-in-1 printer/fax/copier. Motion was made, seconded and passed unanimously to provide the new registrar with this proper equipment.

Tim then explained that Holly has a good IT history and will be helping, and is, on the database, which is almost done, except for the walk experience issue. Holly indicated she would like to move the Registrar information into the database, which did not require board approval.

Board discussion and action items:

There were no scholarship requests presented at this time.
The next item discussed was Committee chair appointments.

• Robin Darr was moved from chairman of the Agape Committee to be a member of the Administrative Committee.
  
• Dusty Roach has already taken over the Trailer/Supplies Committee.
  
• Carol Hopkins is taking over the Agape Committee.
  
• Connie Gill agreed to take over the Gatherings Committee.
  
• Ken Arnold was moving from the Fourth Day Committee to the Training Committee.
  
• Martha Manulik volunteered to take over the Fourth Day Committee.
  
• Rusty Hill had moved to chair the Music Committee, leaving Mary Seay as the sole Chairperson of the Team Selection Committee.
  
• Larry Carroll was placed as Chairman of the Nominating Committee.

Committee Reports:

• Gatherings – No report.
  
  
• Trailer/Supplies – Dusty Roach reported he would provide a schematic of the storage unit, and that he was going to have a volunteer group to re-organize the supply room and match door lists to the contents. He would be asking for volunteers at the next Community Meeting so that the supplies and trailer would be prepared for trailer loading for Men’s Walk #177.
  
  
• Chrysalis – Ann Driver reported she had email from Greg Birdsall regarding the need for a Spiritual Director for his Guys Chrysalis Flight in July. Mychael Ball was to approach a couple of possibilities for that position.
  
  
• Fourth Day – Martha Manulik suggested that Walk Lay Directors or Table Leaders need to re-contact their pilgrims to keep them active. She also suggested that the music team at each Community meeting needs to be recognized as often the community has no idea who the music team is in front of them.
  
  
• Facilities – Jack Harvey reported that, since he recently sold his property, he currently had no place to put the community golf carts. The discussion was again raised about the community purchasing a 20x40’ module to store Hi Sky’s equipment.
  
  Beki Moorehead added that after one year of meetings at a church, the community typically offers a gift to that church. Motion was made, seconded and passed unanimously to offer a gift to Grace Presbyterian.
  
  
• Music – No report.
  
  
• Agape – No report.
  
  
• Training – No report.
  
  
• Administration – It was reported that Carolyn Arnold had resigned from handling the prayer vigil. Beki Moorehead stated she might have a possible replacement that she would check into; or, if that did not work out, the matter needed to be presented at the Community meeting.
  
  Beki further advised that the database was really falling together with Holly Ingmire’s help and that a request would be made for volunteers to help populate the database. She felt that by the end of the first quarter of 2008, the database should be complete.
  
  
• Team Selection – Beki Moorehead reported on behalf of Mary Seay that she felt we needed to lighten up on the six-month restriction following pilgrim walks when it came time to select team members for future walks.
  
  
• Nominating – No report.

NEW BUSINESS:
The matter of the 2008 Assistant Community Lay Director was re-presented. Ann Driver, ACLD for 2007, volunteered to handle that task at the next community meeting until a new ACLD was elected. Tim reiterated the fact that being the ACLD one year is not a “straight track to Community Lay Director”.

Board Training: Beki Moorehead had visited with a professional training firm, which would train on how to read financials, responsibilities as board members, etc. Beki will get dates and get the training scheduled.

Second Lay Director Training: This follow-up training needs to be scheduled for one to two hours to allow the Lay Directors an opportunity to ask any questions they had.

With no further business, Tim Harris adjourned the meeting at 7:10 P.M.

Respectfully submitted,
Carol Hopkins, Secretary