Hi Sky Emmaus Community Newsletter
December, 2007
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – October 11, 2007

The Hi-Sky Emmaus Community Board of Directors met at 5:15 P.M. at the offices of Permian Basic Board of Realtors, 1001 W. Wall Street, Midland, Texas, on Thursday, October 11, 2007.

The meeting was called to order by Beki Moorehead, Community Lay Director, at 5:29 P.M. Carol Crumpton offered an opening prayer followed by all reciting the Prayer to the Holy Spirit.

Walk Reports:

WW#176 – Nov. 8-11. In Mary Seay’s absence, Robin Darr (Board Representative) reported the walk was full and had a waiting list.

Board Minutes:

The minutes of the September 20, 2007 Board meeting were presented by Carol Hopkins for approval. Motion was made and seconded that the minutes be approved as presented and the minutes were approved unanimously.

Financials:

Ken Arnold did not present financial reports at this meeting.

20th Anniversary Celebration

Jimmy Smith reported that 2,380 invitation cards had been mailed out and he had received some responses already. David Mims is getting the music program lined up. Jimmy reported he has had a few requests for communion at this celebration, to which Carol Crumpton wholeheartedly agreed. Jimmy further reported that Dusty Roach would be bringing a 20’ grill; Connie Gill was taking care of decorations; Tim Harris was covering logistics; Janis Chapman would be calling Community members regarding their assignments for food preparation and service; Guy McKenzie and others would be calling past Lay Directors about bringing their walk crosses to the event; and David Mims was coordinating music.

Board discussion and action items:

Clergy Requirements

Beki Moorehead reported that she and Carol Crumpton had attended a meeting on September 29th, 2007 in Abilene with CLDs and CSDs and some clergy members from various other Emmaus communities, together with the International Spiritual Director, Victor Perez, and Rev. Carl Wiggins representing the Upper Room Walk to Emmaus Office. Many views and concerns were presented at that meeting. Beki provided the minutes from the meeting, which indicated Carl Wiggins and Victor Perez were to share the concerns as well as possible follow-up plans with Clergy Regional Rep. Team at the October meeting, after which a letter from the UR WTEIO with specific recommendations regarding next steps would be sent to the communities represented at this meeting.

Medical Release Policy

Nothing further was discussed on the release issue, other than it definitely needs to continue to be signed by registering pilgrims.

Scholarship Requests

Three requests for scholarships were presented for WW#176, as well as one additional request for a person on the waiting list (if that person ends up going on this walk). Motion was made and seconded to approve all the requests and the motion passed.

Committee Reports:

Team Selection – Rusty Hill reported the committee needs to meet to select team for MW 177 next week and email the proposed team list to the board for approval.

Music – David Mims advised the crate of music books was missing and asked if anyone on the board knew of their location. No one did, but a search and inquiry would be made.

Nominating – Roy Nelson reported the nominations for 2008 Board Members had closed and listed the following as the nominees:

• Men
  Dusty Roach
  Alan Barkley
  Larry Carroll
  Bill Thomas
  
  
• Women
  Whitney Lanier
  Martha Manulik
  Connie Gill
  Iris Hall-Sanders

Motion was made and seconded that these nominees be approved, and the motion passed.

The ballot will be available on the Hi Sky Emmaus Community website and all ballots turned in must include the voter’s signature and printed name to be counted. If a Community member sends in more than one ballot, it will be invalid, unless the same names are selected on each ballot (assuming forgetfulness of the first ballot having been sent). The proposed postmark deadline is November 26, 2007.

NEW BUSINESS: None

Beki indicated she would be sending out reminder emails every two days regarding the 20th Anniversary Celebration and Board Members could email to her any comments they wished to include in those reminders.

With no further business, Beki Moorehead adjourned the meeting at 6:28 P.M.

Respectfully submitted,
Carol Hopkins, Secretary

Monthly Board of Directors Meeting – November 27, 2007

The Hi-Sky Emmaus Community Board of Directors met at 5:15 P.M. at the United Way offices, 1209 W. Wall Street, Midland, Texas, on Tuesday, November 27, 2007.

The meeting was called to order by Beki Moorehead, Community Lay Director, at 5:31 P.M. Carol Crumpton offered an opening prayer followed by all reciting the Prayer to the Holy Spirit.

Walk Reports:

• WW#176 – Nov. 8-11. Mary Seay reported that if there were any problems over the weekend, she didn’t know about it, that everything flowed very well. There was a lack of food agape, but a collection taken at Sponsor’s Hour to assist in that area was used to buy items as needed. Mary felt the pilgrims were open to the walk and bonding at the beginning.
  
  
• MW#177 – Feb. 7-10, 2008. Paul Anderson, while present, did not have a report since his walk team had not yet been approved. He did indicate he would need contact information for team members in order to call them. He was promised team approval by the end of this meeting, as well as the contact information.
  
  
• WW#178 – Mar. 6-9, 2008. Susan Watson reported that one of the ALDs listed for her team had dropped due to a move and pending marriage. She asked to move one person from Board Representative to ALD. This issue, along with approval of her selected team was discussed later in the meeting. Susan did reiterate her excitement over the Prayer Team that she intends to implement on her walk, and asked if anyone knew of strong prayer warriors to participate.

20th Anniversary Celebration

Ken Arnold reported that all expenses of the celebration had been paid and that there remained an overage of $973.95 from funds raised, which he indicated Jimmy Smith had requested be moved to the Community Scholarship Fund. It was estimated that between 500 and 600 people attended the celebration, although not all attendees ate.

Board Minutes:

The minutes of the October 11, 2007 Board meeting were presented by Carol Hopkins for approval. Ken Arnold moved the minutes be approved as presented; Jack Harvey seconded the motion, and the minutes were approved unanimously.

Financials:

Ken Arnold presented financial reports from January 1, 2007 to November 26, 2007. The issue of moving the overage of funds raised for the 20th Anniversary Celebration was presented for consideration. Motion was made and seconded that the funds ($973.95) be moved to the Community Scholarship Fund, and the motion passed unanimously.

The 2007 Walk Schedule reflected a total of 248 pilgrims over the year, which was 63 more pilgrims than in 2006. It was pointed out that our community is not in the business to make money.

Motion was made and seconded that the financial reports be approved as presented, and the financials were approved unanimously by the board.

Community Spiritual Director comments:

Carol Crumpton briefly indicated that she believed there had been more prayer prior to the walks in 2007. She likes the idea of the handwritten prayer vigil, making prayer even more personal for the pilgrims. She strongly feels the power of prayer needs to be pushed. She did commend the Spiritual Directors who had served in 2007.

Community Lay Director comments:

Beki Moorehead reported that, although her term as Community Lay Director was almost done, it had been one of her most positive experiences. She stated that often board members do not know how a board operates, but that this had been a good board this year. Beki expressed her heartfelt concerns for the board proceeding into 2008.

Board discussion and action items:

Scholarship Requests: Nancy Baker reported four (4) scholarship requests had been made. Motion was made and seconded that all four requests be approved, and the scholarships were approved unanimously.

Committee Reports:

Facilities – Jack Harvey reported that 2008 Community meetings are set to be held at Greater Ideal Baptist Church Life Center, and that he and Roy Nelson (a member at Greater Ideal) will visit concerning logistics.

As it has been, we have shared storage space at Circle 6 with four other communities. Jack Harvey reported that some of those other communities now have their own separate supply containers (box cars) on site, and we may need to do the same.

David Mims remarked that Jack Harvey has established good will with Circle 6 and that Jack is good for the community, especially in that regard.

Team Selection – Because we are still somewhat crippled by the database, we are dependent largely on volunteers to work walks.

• MW#177 – With a few changes to the team selected by the Committee, motion was made and seconded moved that the team selection for MW#177 be approved, and the team was approved unanimously.
  
  
• WW#178 – Because the Board Representative selected had already been asked by the Lay Director of the Girls Flight to be board representative, Susan Watson asked that this person be moved to ALD to replace one listed ALD who is moving and getting married. Mary Seay volunteered to be board representative on this walk. The Prayer Team listed will be on a trial basis on this walk, and the members of that team will pay their own expenses. Motion was made and seconded that the team as changed above be approved, and the team was approved unanimously.

Nominating – Roy Nelson reported the results of the election of 2008 Board Members as follows:

• Men
  Dusty Roach
  Larry Carroll
  
  
• Women
  Martha Manulik
  Connie Gill

Motion was made and seconded that these four persons be approved by the board as the new 2008 Board Members, and the motion was passed unanimously.

NEW BUSINESS:

Election of 2008 Community Spiritual Director and Community Lay Director Procedure Review – Beki Moorehead will email to all board members the current Bylaws concerning these elections for all to review prior to the December board meeting, which meeting was to be December 11, 2007 at 5:15 P.M. at the United Way offices.

Board Training – A follow-up of Lay Director training will be scheduled sometime in January 2008.

With no further business, Beki Moorehead adjourned the meeting at 7:30 P.M. with a closing prayer by Billy Everett.

Respectfully submitted,
Carol Hopkins