Hi Sky Emmaus Community Newsletter
November, 2007
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – September 20, 2007

The Hi-Sky Emmaus Community Board of Directors met at 5:15 P.M. at the offices of Midland Rape Crisis/Child Abuse Center, 1700 N. Big Spring Street, Midland, Texas on Thursday, September 20, 2007.

The meeting was called to order by Beki Moorehead, Community Lay Director, at 5:20 P.M. Randall McDonald offered an opening prayer followed by all reciting the Prayer to the Holy Spirit.

Walk Reports:

• MW#175 – Sept. 13-16. Ken Arnold reported he felt the walk was spirit filled. At the first team meeting, he had told the team to “Let the spirit lead”, and he felt the team brought the spirit with them to the walk. He did feel there was a low turnout for candlelight and closing; and also that the food agape was short and the agape team had to go out and buy groceries. He reported that the Fourth Day follow up he held on Tuesday, September 18th went well, with about half of the pilgrims coming (30 total in attendance, including team). While the meeting was set up for an hour, it continued for an hour and a half, with several pilgrims wanting to share their Fourth Day experiences “from the heart.”
  
  
• WW#176 – Nov. 8-11. Mary Seay reported her team meetings were to start on September 28th. She had obtained a third clergy team member, being Robert Williams. Her food agape chairman is Lori Watson. Mary presented her team list.

20th Anniversary Celebration:

Jimmy Smith reported on the status of the anniversary celebration. He had gone to look at the Horseshoe. Tables and chairs will be set up by the facility. Food will be served beginning at 6:00 (hotdogs, hamburgers and fixings), with entertainment to begin at 7:00 with an invocation by the current Community Spiritual Director. Entertainment would consist of various music teams performing in 10-15 minute increments. To date, there have been $4,250 in pledges for the event, and Jimmy estimates the function will probably cost ±$6,000.

Board Minutes:

The minutes of the August 28, 2007 Board meeting were presented by Carol Hopkins for approval. Motion was made seconded and the minutes be approved unanimously.

Financials:

Ken Arnold presented financial reports for the period of January 1-September 20, 2007. He reported the reports reflect that the community has a profit for the year to date of $1,400; however, the bank account contained cash already received for the 20th anniversary celebration. After discussion, Motion was made, seconded and the financial reports were approved unanimously.

Community Spiritual Director Report:

In Carol Crumpton’s absence, Randall McDonald briefly stated the Scriptures say we are to be Holy as He is Holy and to remain Holy. Concerning the communion issue during Sponsor’s Hour, he said we should “err on the side of holiness”.

Community Lay Director Report:

Beki Moorehead reported she had received a letter from the Mesquite and other communities concerning the new clergy qualifications. There is to be a meeting in Abilene on September 29th among Community Spiritual Directors and Community Lay Directors of various Emmaus communities to discuss further. Beki Moorehead and Carol Crumpton will attend.

Board discussion and action items:

• Medical Release Forms and Policy – Nancy Baker had contacted Cindy Blair, prior registrar, and Anita Springer, who both thought the medical release form stemmed from an insurance liability standpoint. They did not know when the policy began, but that it is required. Beki Moorehead asked if we had a consensus to continue to require the signed medical release. Motion was made, seconded and passed unanimously that Hi-Sky Community will continue to require pilgrims to sign a medical release before going on a walk.
  
  
• Scholarship Requests – Nancy Baker reported receiving four scholarship requests – two for MW#175 and two for WW#176. Motion was made, seconded and passed unanimously that all four requests be approved.
  
  
• Lay Director Training – Nancy Baker reported that training for the 2008 Walk Lay Directors would be held on October 6, 2007, and that she and Beki Moorehead would be working on an agenda for the training session.

Committee Reports:

• Gatherings – No report.
  
  
• Trailer/Supplies – Tim Harris reported he has eight (8) volunteers to assist with hauling the supply trailer to walks. He further reported the trailer has six new tires and tags and that there are locks on the trailer. He indicated he would report at the September Community meeting that trailer loading does not necessarily have to be done on the Sunday prior to each walk, but can be done any agreed date. Discussion ensued concerning the confusion that often results when too many of the team members show up to help with trailer loading, and that the ALDs and servant team should be mandatory participants.
  
  
• Chrysalis – Ann Driver reported that Greg Birdsall and DeDe Willis had both accepted to be Lay Directors for the 2008 Girls and Guys Chrysalises, respectively, and that they will be advised to be at the October 6th Lay Director training. She will further announce these Lay Directors at the September Community meeting.
  
  
• Fourth Day – Ken Arnold advise he may go to the next Babe Chick meeting to encourage involvement in reunion groups. He highly recommended the use of a Fourth Day meeting shortly after walks, that he felt it had brought glory to God following his MW#175. Beki Moorehead suggested the 2008 Lay Directors be invited to Mary Seay’s WW #176 Fourth Day meeting to see how they can be organized.
  
  
• Facilities –Beki Moorehead reported that she and David Mims will go to Circle 7 soon to see about a contract for 2008 walks. The 2008 Community meeting facility will be announced at the September Community meeting.
  
  
• Team Selection – Mary Seay indicated the committee would meet shortly to begin team selection for the first 2008 men’s walk.
  
  
• Music – No report.
  
  
• Nominating – Roy Nelson reported that ballots for new board members would continue to be collected until September 30th.
  
  
• Administration – Cedie Martin reported work was continuing to get the data base updated, that about 40-50% of the calls to members had been made in the effort to have a good mailing list for the anniversary celebration invitations.
  
  
• Agape – No report.
  
  
• Training – Nancy Baker reported that orientation and team training for WW#176 would be conducted on Friday, November 28th around 6:00-6:30 at Grace Presbyterian Church.

NEW BUSINESS:

• None

With no further business, Beki Moorehead adjourned the meeting at 6:55 P.M.

Respectfully submitted,
Carol Hopkins, Secretary