Hi Sky Emmaus Community Newsletter
September, 2007
Board Meeting Minutes Summary

Monthly Board of Directors Meeting – August 9, 2007

The Hi-Sky Emmaus Community Board of Directors met at 5:15 P.M. at the State Farm offices of Roy Nelson, 908 W. Wall, Midland, Texas on Thursday, August 9, 2007.

The meeting was called to order by Beki Moorehead, Community Lay Director, at 5:30 P.M. Roy Nelson offered an opening prayer followed by all reciting the Prayer to the Holy Spirit.

Walk Reports:Old Business:

MW#175 – Sept. 13-16. Ken Arnold reported his team had held its first two team meetings on Friday night and Saturday, July 27th and 28th, and that Michael Ball had done an excellent job as spiritual director, that his approach was new and fresh. The same went with Rick Doyle on Saturday.

WW#176 – Nov. 8-11. Mary Seay reported that her team was nearly fully formed, that she was waiting for responses from a few more team members, and felt the team was coming together nicely.

Board Minutes:

The minutes of the June 21, June 26 and July 23, 2007 Board meetings were presented for approval. Motion was made, seconded and passed unanimously that the minutes be approved.

Financials:

No financial reports were presented at this meeting as they had just recently been presented and the present meeting was not a regular monthly meeting.

Board discussion and action items:

Medical Personnel Required on Walks? Cedie Martin reiterated her opinion that the nurse/medical person on the walks should not be assigned as a table leader or assistant table leader, but better placed on the back table or servant team where they would be better able to watch the time for pilgrims’ medications, etc.

Questions were raised as to our liability concerning medical situations during a walk weekend and if the medical person was something that is considered in Team Selection and what constitutes “dispensing medication”. It was pointed out that the walk script contains language that “someone will take care of medical issues”. It was suggested that we may need to make exceptions to the “no watch” rule. David Mims was asked to review our insurance policy for a description on this issue. Cedie Martin was to look into what is and is not considered dispensing medications and review the wording in our current medical release form, as well as the Lay Director script concerning medication.

Committee Reports:

• Gatherings – No report.
  
  
• Trailer/Supplies –Tim Harris reported that only one person had volunteered a truck to haul the supply trailer to each walk. It was suggested that possibly the Lay Directors will need to ask at team meetings regarding availability of trucks for that purpose or a request placed in the Newsletter. Tim Harris also reported that a full set of new tires had been donated for the big trailer. He reminded the board that two trucks are needed for the supplies, going to the walk facility on Wednesday night before the walk and back Sunday after closing, usually meaning the truck owner would be among the last to be able to leave.
  
  
• Chrysalis – No report.
  
  
• Fourth Day – No report.
  
  
• Facilities – While Jack Harvey was absent, he had reported that he was concerned about Greater Ideal being able to fit the community meetings for 2008.
  
  
• Team Selection – No report.
  
  
• Music – No report.
  
  
• Nominating – It was suggested that a ballot box be placed in the lobby at Community meetings. Roy Nelson then tried to clarify the nomination and voting deadlines for 2008 Board nominations, and was told the deadline to vote is at the final annual community meeting. Nominations need to be solicited at the August and September meetings, then a slate of candidates is to be presented to the community in October, and voting is to take place in November and December.
  
  Discussion was held concerning whether to combine the November and December community meetings as in the past, or to go ahead and hold separate meetings each month. The current bylaws indicate the combination of the last two monthly meetings into one and those bylaws might need to be amended. Nancy Baker is to look at the procedure for amending the bylaws, if necessary.
  
  
• Administration – No report
  
  
• Agape – No report
  
  
• Training – No report

NEW BUSINESS:

• Beki Moorehead distributed a 12-month calendar to all Board members, then listed dates that Circle 6 had advised were available for 2008 Walks and Flights. After discussion of various holidays, school and other effects on walk weekends, motion was made, seconded and passed unanimously that the following dates be reserved with Circle 6 for 2008: February 7-10 (MW #177), March 6-9 (WW #178), April 10-13 (MW #179), June 12-15 (Girls Flight #40), July 10-13 (Boys Flight #41), August 7-10 (WW #180), September 18-21 (MW #181) and November 6-9 (WW #182).
  
  
• LAY DIRECTOR TRAINING – Beki Moorehead proposed that Lay Director training be done on a quarterly basis, rather than once annually, with each training session touching on particular topics until all topics are covered. It was further suggested that two previous Lay Directors be present to identify issues they experienced. Training would be mandatory (at least so many sessions, perhaps missing no more than one).
  
  
• SPIRITUAL DIRECTOR REQUIREMENTS – This issue was tabled until the Community Lay Director and Spiritual Director could further review the new requirements.
  
  
• ALLOWING PAST LAY DIRECTORS TO SERVE AGAIN – This issue had to be tabled because one or more members of the Board had left the meeting and we no longer had a quorum.
  
  
• Tim Harris reported that Jimmy Smith had told him that he was excited, that he was getting in lots of donations for the 20th Anniversary Celebration – good monetary response.
  
  
• Beki Moorehead reported that Roger Traxel had accepted to serve as a Lay Director in 2008, so we have a full slate of LDs for 2008, only needing to take nominations and vote for Chrysalis Flight LDs.

With no further business, Beki Moorehead adjourned the meeting at 6:43 P.M.

Respectfully submitted,
Carol Hopkins, Secretary